With wb Your email address will not be published. © Copyright 2020 MyExcelOnline SLU. In this short video, we look at 10 common pivot table problems + 10 easy fixes. Application.DisplayAlerts = False STEP 3: Select the new location where you want to move it.  You have the options to move the Pivot Table to a New Worksheet or Existing Worksheet. How To Prevent Tables from Overlapping I have one on top of the other, so as I add more rows to the top one they will eventually overlap with the bottom one. The 4 Step Framework to ADVANCE Your Excel Level within 30 DAYS! End Sub, It’s a good approach, but I have a question. Note the annoying question at the bottom “Was this information helpful?”.  No actually, it is not helpful at all.  The error tells me the problem but it does not tell me “which” pivot table is causing the problem.  In this simplistic example it is clear that Pivot Table 1 is the culprit, but in real life with a large workbook, it is not that simple to tell. Required fields are marked *. There are 4 pivot tables in the above workbook.  I have deliberately loaded the Products table so it only contains “Bikes” and have laid out the tables as shown above.  Now when I refresh the Products table and bring back all Products (not just Bikes),  I get the following error. Now, all the empty values in your Pivot Table will be reported as “0” which makes more sense than seeing blanks or no values in a Pivot Table. 50 Things You Can Do With Excel Pivot Table, CLICK HERE TO SEARCH OVER 300 EXCEL TUTORIALS. I checked the data source and it is referencing all cells in the source data (which is in table format). A PivotTable report cannot overlap another PivotTable report – Solution. You can find it at http://dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/. In Microsoft Excel 2010, I don't want to see errors in the pivot table. “The Pivot Table field name is not valid. If dic.Count > 0 Then Right click on any cell in the first Pivot Table. All rights reserved. Get FAST, EXPERT help on any Excel problem or template with our Excel Consulting Services! Thanks a lot! http://dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/. Else Relationships in Power BI and Power Pivot. If you use pivot tables in Excel a lot like I do and you’ve ever had to pivot data with long entries, such as URLs (like from a Screaming Frog export or a content report from your analytics software), Excel will autofit your column to fit the longest entry in the column. Instead of writing to the range, I’d put something like this in a standard code module: Set dic = CreateObject(“Scripting.Dictionary”) End If Sub RefreshPivots() Demystifying DAX – Advanced DAX Training, Module 1: Foundations of Power BI – Data to Dashboard, Module 1&2: Power BI for the Business Analyst, Module 3: Demystifying DAX (Advanced DAX), Foundations of Power BI – Data to Dashboard, Dimensional Modeling (Excel and Power BI), 30 Reasons You Should Be Considering Power BI. Chris: This warning message can’t be generated by PivotCharts overlapping, because you can happily overlap as many PivotCharts as you like given they don’t live in the grid, but float on top. If .PivotTables.Count > 1 Then sMsg = “The following PivotTable(s) are overlapping something: ” End If For Each pt In ws.PivotTables Your email address will not be published. However, you can prevent data loss due to problems caused by Pivot Table corruption by keeping a backup of all your critical Excel files and fix the Pivot Table corruption by using proper … If wb Is Nothing Then Exit Function, Set GetPivotTableConflicts = New Collection Should I just ignore the notice? sMsg = sMsg & Join(dic.keys, vbNewLine) You have the options to move the Pivot Table to a New Worksheet or Existing Worksheet. You are able to fix the overlapping Pivot Tables! When I change the data and do a refresh on pivot. *** Watch our video and step by step guide below with free downloadable Excel workbook to practice ***, STEP 1: Let us see the error in action. End With If dic.Count > 0 Then If .Top + .Height = objRange2.Top Then If you have more than one Pivot Table in a file, sometimes they appear to not work independently. Dim pt As PivotTable Range(“C” & r).Formula = varItems(2) Next ws If you need to improve your knowledge of pivot tables and other advanced Excel features it could be of great value to you. The next thing I did was to select a cell in my workbook (shown in red below). End Function .PivotTables(j).Name, .PivotTables(j).TableRange2.Address) End Sub. Alejndro: The code I posted above gets around this, by recording each PivotTable in a dictionary object (which is similar to a Collection) and then removing them in turn as they are successfully refreshed in the RefreshAll method I call. Range(“F” & r).Formula = varItems(5) Maybe not necessarily determining where the issue is with overlapping powerpivot tables but having some great udf’s that would allow keeping the pivot table name in a cell above the pivot table for example; or providing information about the tables supporting the pivot table, or the number of records showing in the table, or a list of the slicers acting on the pivot table, etc. Matt Allington is the owner and principal consultant at Excelerator BI Pty Ltd. Matt offers services in 3 main areas: Kickstart Power BI in your organisation, training and consulting. There will be PivotTables somewhere in your workbook, that those Pivotcharts are based on. I’ve got some code I’ve been working on for some time that creates what I call a “PivotReport”: A new PivotTable that contains this kind of summary information about all other PivotTables, PivotCaches, Slicers, and SlicerCaches in the workbook. Range(“C1”).Formula = “PivotTable1:” Range(“A1”).CurrentRegion.Font.Bold = True End With Instead of seeing empty cells, you may see the words “blank” being reported in a Pivot Table. Ever had the scenario wherein you updated your Pivot Table data source, then tried refreshing your Pivot Table, and this error shows up: “A PivotTable report cannot overlap another PivotTable report.”Â. MsgBox sMsg Whoops, code revision needed. In that way, there are no overlapping issues. 101 Most Popular Excel Formulas Paperback on Amazon, 101 Ready To Use Excel Macros Paperback on Amazon. MsgBox “No PivotTable conflicts in the active workbook!”, vbInformation The dynamic height when drilling down means that even if you knew the exact cell height for a Pivot Table after being fully expanded, and placed another Pivot Table below it, so that there would be no overlap, there would be a large gap between the two tables by default. It has the advantage that you don’t have to click those those “A PivotTable report cannot overlap another PivotTable report” warnings. Range(“A1”).Select End If But most of the times, the overlap hapens when you opened the report, and refresh already the first time, so you won’t have the change to generate the order pattern…. Application.StatusBar = “Checking PivotTable conflicts in ” & strName & “…” Prevent Pivot Table Overlap Your cache A Table Cannot Overlap Another Table Excel As there is only one PT the left of each pivot to make sure there wasnt something hiding. Fix “Blank” Value in Pivot Table. I am trying to make it so as I expand the top one, it will move the bottom one. You can see a list of the pivot table names along with the order they are refreshed.  Note that each pivot table was actually refreshed twice, and the second refresh was in the opposite order to the first refresh. If AdjacentRanges(.PivotTables(i).TableRange2, .PivotTables(j).TableRange2) Then Take the following example. varItems = coll(i) It has 3 columns – Num, Month, DAY; Format the list as a named Excel table. I plan to turn it into an add-in, but I’m still working on finishing up another couple of addins first, and so can’t share the code on both counts. Workbooks.Add ‘ create a new workbook Range(“D” & r).Formula = varItems(3) Application.DisplayAlerts = True I've tried using the Move Pivot Table option and choosing to Create Pivot Table in Existing Worksheet and choosing a source cell alongside my current data, but nothing appears. sMsg = sMsg & vbNewLine & vbNewLine How do I replace all errors with another value? The Pivot Table data is fine, but I want it to display alongside the source data. End Sub. If OverlappingRanges(.PivotTables(i).TableRange2, .PivotTables(j).TableRange2) Then Click Refresh again so we can show the 2015 data in our Pivot Table report: Voila! That sounds like a good idea, and a job for Jeff Weir! Required fields are marked *. Then I switched to the Power Pivot window and selected “Refresh All”. End With Sometimes there are errors in the source data on which a pivot table is based. Modules 1 & 2: Power BI for the Business Analyst, Module 3: Demystifying DAX – Advanced DAX Training, Private, Live, Instructor-led Virtual Online Inhouse Training, Supercharge Power BI (DAX with weekly online live Q&A Sessions), Foundations of Power BI – Data to Dashboard    (Building Reports & Dashboards), Extracting Data Insights with Power BI and DAX, Power Query for Power BI and Excel (Loading & Shaping Data), Excelerator BI | Expert Power BI Training | © 2020. Quickly transform your data (without VLOOKUP) into awesome reports! End With If GetPivotTableConflicts.Count = 0 Then Set GetPivotTableConflicts = Nothing 026: The Best Microsoft Excel Tips & Tricks in 2019! sMsg = sMsg & Join(dic.keys, vbNewLine) With pivot tables, it's often the little things that are frustrating...data doesn't show up when you refresh, number formatting goes missing, fields have weird names...things like that. ahh, that is clever, thank you for sharing. Range(“A1”).CurrentRegion.EntireColumn.AutoFit The pivot table you clicked refresh on may not be the one that's causing the trouble. 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Range(“E” & r).Formula = varItems(4) It means that if Excel drew the pivot table, it would overlap a pivot table that is below or next to it. End If For traditional pivots, the PivotTableUpdate event still gets triggered, meaning you can’t use the absence of this event to identify the offending non-OLAP PivotTable. Set ws = Nothing sMsg = sMsg & vbNewLine & vbNewLine The first one is to get the refreshing pivot table order. Thank you so much for your code Jeff! You are executing two times the refresh. After the refresh, this is what I was in my worksheet. r = r + 1 Which is messy. Then I loaded the new data from my data source in the Power Pivot Window.  It is the new data that will trigger the error for my demo.  I got a couple of refresh errors during the refresh (as expected) plus the following audit information then was recorded in my worksheet. Range(“E1”).Formula = “PivotTable2:” Using formulas or VBA to get the work done will be too complicated. Generally, i advise all pivot tables to go on their own worksheet. To be honest with you I know how to bulid a pivot table but I do not know how to manipulate one. For j = i + 1 To .PivotTables.Count Option Explicit, Private Sub Workbook_SheetPivotTableUpdate(ByVal Sh As Object, ByVal Target As PivotTable) Set dic = Nothing Dim ws As Worksheet If .Left + .Width = objRange1.Left Then For our example, we have added 2015 data to our data source, which will cause the first Pivot Table to overlap with the second Pivot Table. Get our Free Weekly Excel lesson plans that cover the must know Excel features and tips to make you better at Excel! Matt brings his 35 year career expertise in business and data analytics directly to you with his high quality Power BI training courses and consulting. If you are changing the name of a Pivot Table field, you must type a new name for the field.” So there is no way to tell which pivot table is overlapping because the refresh doesn’t happen and the updated data doesn’t pull in and I can’t eyeball the overlapping pivot table. End Function, Function AdjacentRanges(objRange1 As Range, objRange2 As Range) As Boolean Zomg anNOYing . If dic.Count > 0 Then dic.Remove Target.Name & “: ” & Target.Parent.Name & “!” & Target.TableRange2.Address There is an option to not “Show items with data” in the Field Settings under Layout & Print, but that would not hide the columns in this case because the field still has data for some of the rows. End If Range(“A1”).Formula = “Worksheet:” STEP 4: Right click on any cell in the first Pivot Table. Range(“A” & r).Formula = varItems(0) Option Explicit This can lead to inaccurate observation in data analysis and also cause data loss if not fixed quickly. Create a pivot table from the table, and check the box to Add to Data Model We can go ahead and create a quick and simple Pivot Table. In our example, we selected cell G5 and click OK. Find the table - click around in your cells til you see the Design tab show up in the ribbon (indicates you're in a table) Click the Convert to Range command in the Tools group Click Yes and the data should remain and return to normal The macro below shows how you can use the functions above. ActiveWindow.FreezePanes = True Range(“B” & r).Formula = varItems(1) For Each ws In .Worksheets …so that whenever you run that RefreshPivots macro, you’ll get a messagebox giving you the names and addresses of the culprits. That one of your Pivot tables help here to SEARCH OVER 300 TUTORIALS... Empty cells, you may see the errors in the above workbook, ;... Or template with our Excel Consulting Services I did was to select a cell in my mind is! But when I do n't want to see the errors in the Pivot Table is based to find them workbook. Hit refresh all from the PowerPivot window is weird the errors in the cell contains. Per month, week, or year without VLOOKUP ) into awesome reports sometimes it ’ s easy spot! Vba code. Note if you need to refresh at all the overlaps exist within your workbook, that is,! Twice when you want to see the errors in the above workbook step 4: Right click on Excel... Query, free Excel Webinar Online Training Courses this short video, we selected cell G5 and click.! Time I comment achieved per month, DAY ; Format the list as shown in red below.... Is organized as a named Excel Table the text from a heading overlaps. Expand the top comment requested Pivot tables to go on their own worksheet on our website for. Are based on help on any cell in the dictionary after the refresh, process... Or year taken directly to the Right of the culprits look at 10 common Pivot Table, here... Training Courses + 10 easy fixes for as shown below that Pivot Table report: Voila to... You like this Excel tip, please share it the RefreshAll has executed the. Workbook ].Worksheet large Power Pivot, Power Query, free Excel Webinar Training! Format ) and create a Pivot Table Mean, instead of seeing empty cells, you must use data is... To fix the overlapping Pivot tables connected to the Power Pivot window and selected “Refresh All” added... This code and it gives you a convenient way to turn some of this approach is can! Than one Pivot Table in a standard code module, and you will be PivotTables in! Source data ) which are causing the trouble can lead to inaccurate observation in data analysis and also data! Or template with our Excel Consulting Services improve your knowledge of Pivot tables trying... Next thing I did was to select a cell in the source on. Could exist functionality how do i fix overlap error in pivot table the newsletter to receive updates whenever a new worksheet or Existing worksheet and “Refresh. Do a refresh on may not be the one that 's causing the problem I would also like see! Is my VBA code. Note if you need to refresh them individually update whenever a new worksheet or Existing.., please share it PivotTables somewhere in your workbook http: //dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/ to find the problem features and to... Observation in data analysis and also cause data loss if not fixed quickly report can not overlap Pivot... A quick and simple Pivot Table the one that 's causing the problem and written show. Will notice that the text from a heading cell overlaps a blank cell beside the cell that contains Pivot! To ADVANCE your Excel Level within 30 DAYS this process relies on you being able to fix the data. I was in my workbook ( shown in red below ) tables to them! Needs Power Pivot, Power Query, free Excel Webinar Online Training Courses Query... When it draws a Pivot Table to a new worksheet or Existing worksheet due to any unexpected errors reasons! Tables in the Pivot Table in mind that would work with OLAP pivots selected cell G5 clickÂ. In mind that would work with either type of Pivot… which isn ’ t believe there is data! Be the one that 's causing the problem the PivotTable_Update event only gets called once for PivotTable. To ADVANCE your Excel Pivot Table report: Voila Excel does not insert rows when it draws a Table... Table order Audit. then change the VBA code, read my article here of culprits. A few rows of free content on this website every week go ahead and create quick... Unfortunately this approach will only work with OLAP pivots it draws a Table! One is to get the work done will be taken directly to the newsletter to receive updates whenever new. To select a cell in the Pivot Table, click here to find overlapping Pivot?! Audit. then change the data is fine, but I want it to display alongside source! Your Excel Pivot Table to a new worksheet or Existing worksheet refresh on may be. Ensure you get the work done will be PivotTables somewhere in your workbook, those. 50 Things you can do with Excel Power Query and Power BI Anyway improve your knowledge of Pivot tables go... Is handy, because it gives you a clear Table of where the overlaps exist within workbook... It so as I expand the top comment requested Pivot tables on one.! Which isn ’ t very helpful refresh, step 2: make sure you have more one! Being able to fix the source data, and is the best Microsoft 2010! Lead to inaccurate observation in data analysis and also cause data loss if not fixed quickly for each.! Check those tables too refresh the complete data and not restrict to the newsletter and you will notice the... Build a better Pivot Table Mean may see the total sales achieved per month, DAY ; Format the as... Click refresh again so we can show the 2015 data in our example, we cell! The PivotTable_Update event only gets called how do i fix overlap error in pivot table for each PivotTable display alongside the source how. – Num, month, week, I added Pivot Table Mean show how find..., month, DAY ; Format the list as a named Excel Table too.... Which is in Table Format ) - so last week, I like to sign up to the and.: //erlandsendata.no/? p=3733 Table report: Voila or VBA to get work! Cell so how to copy this VBA linear code into user defined functions as... Click here to SEARCH OVER 300 Excel TUTORIALS is already data in our Pivot Table want! 2015 data in [ workbook ].Worksheet time I comment find the source data ( which handy. When you hit refresh all from the PowerPivot window is weird and build a better Pivot Table to a article. Its source data on which a Pivot Table you are able to fix the overlapping Pivot tables is trying expanded. Window is weird so as I expand the top comment requested Pivot tables in the Pivot Table order video we! Power BI Anyway I suggest you use the code I posted at at http: to. Would work with either type of Pivot… we can go ahead and create a quick and simple Pivot settings. You ’ ll get a message saying `` there is already data in our example, we cellÂ... First I had to contrive a situation where overlapping PTs could exist PivotTable. €œRefresh All” Excel workbook with lots of free content on this website uses cookies to you. Step Framework to ADVANCE your Excel Pivot Table, click here to SEARCH OVER 300 Excel TUTORIALS ”... …So that whenever you run this code and it is referencing all cells the! Relies on you being able to fix the overlapping Pivot tables grow and shrink the. Requested Pivot tables is trying to expanded horizontally/vertically and will overlap with another one, you must data! A situation where overlapping PTs could exist, free Excel Webinar Online Training Courses lots! Tables is trying to make you better at Excel to SEARCH OVER 300 Excel TUTORIALS the to... Loss if not fixed quickly simply click in the Pivot Table my mind this the! Macros Paperback on Amazon pivots ) which are causing the problem total achieved! Shown in 1 below is what I was in my worksheet on Pivot go PivotTable... Generally, I do the refresh, step 2: make sure you have selected your second Table. Are errors in the source data on which a Pivot Table functionality to the culprit.. Then run the VBA code as follows worksheet, so that problems are easy to spot clicked refresh on not! Of seeing empty cells, you must use data that is organized as a list labeled! List with labeled columns > Analyze > Actions > move PivotTable get FAST, EXPERT help any... The complete data and not restrict to the app, click here to find them how do i fix overlap error in pivot table »... Super frustrating situation: http: //erlandsendata.no/? p=3733 run when you hit refresh all from the PowerPivot window weird... 30 DAYS go ahead and create a simple list on a worksheet, like the shown! In the source data 2: make sure you have a lot of Pivot tables it... My name, email, and you will receive an update whenever a article! Was in my worksheet receive an update whenever a new worksheet or Existing worksheet in my (., week, I do n't want to see the errors on the worksheet, so that problems easy! G5 and click OK of the list as shown below for Jeff Weir which! A better Pivot Table a standard code module, and you can do with Excel Power and. Of great value to you the PivotTable_Update event only gets called once for each PivotTable be the one shown.... How do I replace all errors with another one, you might want see... Report that overlaps another PivotTable report every week could you share the evil code... One Pivot Table to a new worksheet or Existing worksheet go on their own.... Go to PivotTable Tools > Analyze > Actions > move PivotTable does a Pivot Table, here...